1. Talk it Over
Hosting an exchange student should be a decision made by the entire family. Families are presented with profiles of students who are compatible based on family preferences, such as gender, activities, etc. Generally, the family will have several discussions to decide which student is right for them.
2. Submit Application
The application process begins once the family agrees that they wish to host a student. The family will need to gain access to an electronic version of the host family application by contacting their ETC representative (usually the Local Coordinator or Recruitment Specialist).
3. Meet with ETC Representative
Upon receipt of the host family application, ETC will review the application, check host family references, and conduct a background check on all persons over the age of 18 living in the house. An ETC Local Coordinator (LC) will also arrange to come to meet the family at their home. The LC will explain general hosting guidelines and what the family might expect, as well as answer any questions the family may have.
4. Wait for School Acceptance
ETC submits the student’s application to the host family’s local high school. Once the high school approves the acceptance and the host family and school application is complete the placement becomes official. The overseas partner forwards the host family contact information to the student and he or she is encouraged to start developing a relationship with the host family through letters, e-mails or phone calls.
5. Go to Orientation
Prior to the students’ arrival, we ask that all host families attend an orientation meeting. The orientation, conducted by our staff, will provide families with a solid overview of the hosting experience. Orientations also serve a great forum to talk with other host families.
6. Welcome Your Student
The big day! Families meet their student at the airport, with welcoming signs, warm smiles and enthusiasm. The student will need to register for school and receive a TB test, if required. Families are asked to help the student register for classes. Students are required to attend an ETC Student Orientation.
7. Receive Ongoing Support
Throughout the duration of the student’s experience with a host family, an ETC Local Coordinator (LC) will be available to assist the student and family. The LC meets monthly with the student to monitor host family, social and academic progress.