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Registration will open for this event August 1, 2022
March 10-13 2023
Trip includes
- All ground transportation while on the tour in a charter bus
- 3 nights in NEW YORK (4 person shared accommodations – 2 students of the SAME SEX per bed, generally 4 students per room)
- 3 breakfasts and 3 dinners
- Entrance fee to Statue of Liberty
- Entrance Fee to Empire State Building
- Entrance Fee to the Met
- Entrance Fee to a Broadway Play
- City Tour
- Transportation to airport/hotel/airport
- Edelweiss Tours coordinators and chaperones
*Lunches are not included
Each student has the option to have their own bed and not share at the additional cost of $150.
Cancellation Policy
45+ days before the tour: 80% of trip price refunded minus $100 cancellation fee.
30-45 days before tour: 50% of trip price refunded minus $100 cancellation fee.
15-30 days before tour: 30% of trip price refunded minus $100 cancellations fee.
15-0 days before tour: 0% refunded
Students may change trips 30 days before the start date of the trip they originally registered for and apply the $ towards the new trip.
**Once we have received the minimum required participants you will receive instructions on how to book your flight -Please wait to book your flight until then.
Booking Flights
Booking Flights must be done through Travelmation
Students are not permitted to book their own flights – No exceptions
teamsquires@travelmation.net
Work: 404.895.4584
ETC Trips require chaperones and students to show proof of vaccination at least 2 weeks prior to trip.
– Each participant of an ETC student sponsored trip is required to be FULLY VACCINATED. This means you will need to submit proof of COVID-19 vaccination by uploading digital proof. Per CDC Guidelines, this means you must have TWO vaccine doses 14 days+ prior to the trip. No exceptions can be made. Please email trips@edutrav.org should you have any questions.
Places to visit
Registration will open August 1, 2022.
Registration Part 1
Please note: At least a 50% payment is required to be considered registered
We have hit the maximum number of participants for this trip!
Registration Part 2:
Make the Payment
Be sure to ask your natural parents for permission to attend the trip and read the Cancellation Policies (below) before making a payment.
Payments are due in FULL by February 11.
Registration Part 3: You will receive an e-mail from ETC with instructions on how to book your flight. Please DO NOT book your flight until you have received this e-mail.
Registration Part 4: Vaccination Upload - All students must show proof of vaccination at least 2 weeks prior to trip.
What should you bring?
Mandatory Items
- Passport- students are not allowed to travel without one
- Money for personal expenses such as lunches, and other personal items you wish to purchase while on the tour
Clothing & Other Needed Items
- Good pair of sneakers for walking
- Pack appropriate clothing for expected weather-check weather report before departure
- Sweatshirt & light rain jacket
- Personal health products
- Accessories (watch, etc.)
- Nice clothes for Broadway Play
Additional Suggested Items:
- Camera
- Cell Phone
- MP3 or I-Pod
- Items to share about your country with others
- (Don’t forget batteries and chargers for your electronic items!!)
FAQs
–
- When can I book my flight?
Flights can only be booked once the student receives an email stating to do so and should only be booked through Travelmation.
- Why Should I sign up early for the tours?
The advantage to signing up early is to reserve your spot on the tour. We close the tour when we hit the maximum amount of participants allowed. Signing up early also allows students to get better deals on flights to each city. The closer to the tour dates the higher the flight costs so sign up early and save a lot of money!
- What is included in the price of the tour?
We pack a lot into each tour! Here’s what you get: accommodations, breakfast & dinners (lunch not included), ground transportation including charter buses, ferries, and other forms of transportation, entrance fees to all museums visited, tickets to all entertainment activities on the tour, full time tour guides, and security services.
- How early can I book my flight after registering for the tour?
We will alert you once the tour has met the minimum 40 students signed up. We want you to have the best flight and price possible which is why early registration is so important.
- How many students per room?
We try to make the tours as affordable as possible so we place 4 students in a double bedded room. This means you will share a bed with another student. If you would like to have your own bed you can pay an extra fee.
- Can I choose who I room with on the tour?
You can alert ETC of room preferences and they will do their best to accommodate those requests.
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- Will we be supervised the entire time?
Yes, ETC chaperones and Edelweiss tours will be overseeing all activities for student safety.
- Can I take an UBER/Lyft from the airport or hotel?
No, you are not permitted at any time to take alternative transportation other than those provided by Edelweiss Tours.
- Will someone pick me up at the airport?
Yes, we will have a representative from Edelweiss Tours waiting at your assigned flights baggage carousel. Look for the representative who will be holding an Edelweiss Tour/ETC sign in hand. We will also make sure you get safely back to the airport at the end of the tour.
- What if I need to cancel after booking the tour?
Since you will be registering for our tours through ETC they will have all the cancellation terms if the need arises.
- Will there be free time offered on each tour?
Yes, we offer free time each day on the tour. We know many of you would like to shop for items that are specifically from the city we are visiting. We make sure especially to give you roughly an hour for lunch each day.
- Can I go on all the tours?
Absolutely! We love having you join as many as possible. Here is your chance to see some of America’s best cities and sights. We even offer our students who do all 4 tours something very special in Hawaii!
- Can one of my host siblings join me on the tour?
Yes, every year we have host siblings join us on these tours. You will just need to get the ok from ETC upon signing up.
If you have any questions regarding our ETC trips please email us at: trips@edutrav.org
Phone Number
(503) 222-9803 in Portland
(877) 222-9803 Toll Free
Fax: (503) 227-7224
Address
1029 SW Washington Street Portland, OR 97205
